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Transparency

AI in your interview evaluation

Last updated: 2026-08-23

Axil is a hiring-operations platform used by recruiters and hiring managers to structure their interviews and synthesize feedback. The platform uses AI (large language models) in three places. This page explains what the AI does, what it does not do, and your rights - whether you are the candidate being interviewed or one of the interviewers.

What the AI does

  1. Transcribes your interview recordings into text, with speaker labels (via Recall.ai for live meetings, and AssemblyAI - EU servers - for uploaded recordings).
  2. Summarises the transcript and the hiring team's structured feedback into a debrief document for the hiring manager.
  3. Highlights alignment and gaps between the candidate's background and the role's requirements, based on the team's feedback.

What the AI does not do

  • It does not make hiring decisions - or recommend one. It never produces a hire / no-hire recommendation, only a structured summary of what interviewers wrote and said. Humans always decide who is hired.
  • It does not analyse emotion, voice, biometrics, or facial expressions. Axil processes text only.
  • It does not infer protected characteristics (age, gender, ethnicity, religion, disability, etc.) and does not produce a score or ranking of candidates.
  • It does not share your data with third parties beyond the specific AI providers used to deliver the service (Anthropic for LLM, Recall.ai and AssemblyAI for transcription, Resend for email) - all bound by data-processing agreements.

Your rights

You have the right to:

  • Object to your interview being transcribed. Use the link in the email Axil sent you when you were added.
  • Object to your CV being stored for 12 months. Same link.
  • Ask the hiring company how AI was used in your evaluation. The hiring company can show you the AI's summary of their feedback.
  • Request deletion of all your data. Use the deletion request form.

If you are an interviewer, not a candidate

Axil also holds data on the people a hiring team invites to run or read an interview. We hold your name, your email address and the scorecard you fill in - and the debrief described above is written from those scorecards as well as from the transcript, so what you write is read by the AI. It is not turned back on you: the platform produces no score, ranking or assessment of an interviewer, and the statistics it does produce for a hiring team are deliberately person-blind.

  • See what we hold, and ask to be removed. Use the link in any Axil email we have sent you, or the deletion request form.
  • Removal anonymises you rather than deleting your work. Your name and email address go, and every interview link we sent you stops working. The scorecards you wrote stay with the hiring team and stop naming you - that record is how the team accounts for its own decision, and it may need it if a candidate later challenges one.
  • After twelve months we do it anyway. Twelve months after your last activity - the most recent of being added, invited, accepting an invitation, or being scheduled for an interview - you are anonymised automatically, without waiting for you to ask.

Legal basis

As a candidate, your data is processed on the basis of legitimate interest (GDPR Article 6(1)(f)) - to enable the hiring company to consider you for the role. You have the right to object under Article 21. Where applicable, the processing is also disclosed under EU AI Act Article 26(7) as a deployer transparency obligation.

Compliance posture

Axil is designed against the EU AI Act's high-risk-AI framework for employment-screening systems. Standards under the Act are still being finalised; we do not claim certification under them. Current safeguards include: text-only processing (no biometrics), no automated decision-making on hiring, human-in-the-loop synthesis review, and mandatory human disclaimers on every AI-generated output in the platform.

Contact

Questions or concerns: admin@axil.ie.